Fri. Jun 2nd, 2023
Degree, Full Time
Lupane jobs
Posted 1 month ago

Administrative/Senior Administrative Assistant at Lupane State University, Hot Zimbabwe Jobs

Location : Lupane

Closing Date : 30 April 2023

Lupane State University (LSU)

Applications are invited from suitably qualified and experienced candidates for the
following posts:

REGISTRAR’S DEPARTMENT

Human Resources Section

Job : Administrative/Senior Administrative Assistant (2 Posts)

Qualifications and Experience

Applicants must have a first degree in Human Resource Management or its equivalent.

  • A minimum of three (3) years relevant post qualification working experience of which one (1) year should be exposure in a University environment.
  • Any Institute of People Management of Zimbabwe Diploma will be an added advantage.
  • Experience of working with any Payroll System will be a distinct advantage.
  • Five (5) ‘O’ Level passes including English Language.
  • A Masters degree in Human Resource Management will be an added advantage.

Person Specification

  • Excellent oral and written communication skills in English;
  • Ability to use independent judgement and take initiative;
  • Should be mature, hardworking, reliable, responsible and prepared to work overtime;
  • Sound analytical and problem solving skills;
  • Ability to work independently with minimal supervision and collaboratively y as part of a team;
  • Ability to work with a high degree of accuracy and attention to detail;
  • Ability to maintain employee confidence and protect Human Resources Operations by keeping personnel data confidential at all times;
  • Ability to provide customer service even with tight deadlines or pressure;
  • Knowledge of issues and best practices in Human Resources procedures and methods in an academic environment is preferable;
  • Excellent computer skills; and
  • Experience in delivering presentations or facilitating training to small groups.

Duties and Responsibilities

Reporting to the Senior Assistant Registrar, the incumbent shall be responsible for assisting in the following areas:

Recruitment
Co-ordinating the hiring process through:

  • Preparing and posting vacancy announcements and advertisements;
  • Preparing applicants’ summary tables;
  • Preparing complete application dossiers/files for the Selection Boards;
  • Providing information to potential applicants about the recruitment process; and
  • Coordinating interview schedules.

Human Resources Administration

  • Assisting in creating and updating departmental job descriptions;
  • Assisting in addressing Human Resources questions and problems as well as making recommendations to the Senior Assistant Registrar regarding possible actions/solutions;
  • Assisting employees with the completion of Human Resources forms and verifying the information;
  • Assisting in leave scheduling, tracking and reporting;
  • Maintaining employees’ leave records and developing regular reports on the various types of leave;
  • Performing general office support duties/tasks such as preparing correspondence, scheduling and cancelling meetings and appointments, compiling information;
  • Co-ordinating the work of students on Work-Related-Learning or interns in the Human Resources Office;
  • Attending to staff disciplinary and labour related cases;
  • Servicing University Committees.

Welfare

  • Liaising with Heads of Departments in the University on training needs identification and validation;
  • Assisting in the co-ordination, development, implementation and assessment of training needs programmes;
  • Assisting with analysis of training needs, employee feedback and developing training needs schedules;
  • Tracking the completion of training; and
  • Collecting, compiling and preparing reports concerning the training needs programme.
    Policies and Procedures
  • Ensuring Compliance with University laws and regulations regarding Human Resources activities;
  • Maintaining knowledge of legal requirements and regulations affecting Human Resources functions and ensuring that policies, procedures and reporting are in compliance with these regulations and requirements; and
  • Assisting in the drafting of new policies and reviewing of the same.

Records Management

  • Generating, co-ordinating and maintaining accurate and up to date Human Resources related files and records for all University Staff;
  • Maintaining job applicants’ files in an organised manner;
  • Maintaining performance contracts forms, promotion dossiers as well as tenure files; and
  • Maintaining employee confidence and protecting Human Resources operations by keeping employee personal data confidential at all times.
  • Any other duties as assigned from time to time.

TO APPLY

APPLICATIONS

Interested and qualified persons should send one set of their application in a single pdf file
clearly indicating the position being applied for in the subject line to erecruitment@lsu.ac.zw.

The application should consist of the application letter, Curriculum Vitae giving full personal
details including full names, place and date of birth, qualifications, experience, present salary,
date of availability, names, e-mail addresses and telephone numbers of at least three referees,
certified copies of educational and professional certificates, birth certificate and National Identity Card.
The Application letter should be addressed to:

The Senior Assistant Registrar
Lupane State University
Human Resources Section
P O Box 170
Lupane

The closing date for the receipt of applications is Friday 30 April 2022. Only shortlisted
candidates will be contacted

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