Administrative/Senior Administrative Assistant at Lupane State University, Hot Zimbabwe Jobs
Location : Lupane
Closing Date : 30 April 2023
Lupane State University (LSU)
Applications are invited from suitably qualified and experienced candidates for the
following posts:
REGISTRAR’S DEPARTMENT
Human Resources Section
Job : Administrative/Senior Administrative Assistant (2 Posts)
Qualifications and Experience
Applicants must have a first degree in Human Resource Management or its equivalent.
- A minimum of three (3) years relevant post qualification working experience of which one (1) year should be exposure in a University environment.
- Any Institute of People Management of Zimbabwe Diploma will be an added advantage.
- Experience of working with any Payroll System will be a distinct advantage.
- Five (5) ‘O’ Level passes including English Language.
- A Masters degree in Human Resource Management will be an added advantage.
Person Specification
- Excellent oral and written communication skills in English;
- Ability to use independent judgement and take initiative;
- Should be mature, hardworking, reliable, responsible and prepared to work overtime;
- Sound analytical and problem solving skills;
- Ability to work independently with minimal supervision and collaboratively y as part of a team;
- Ability to work with a high degree of accuracy and attention to detail;
- Ability to maintain employee confidence and protect Human Resources Operations by keeping personnel data confidential at all times;
- Ability to provide customer service even with tight deadlines or pressure;
- Knowledge of issues and best practices in Human Resources procedures and methods in an academic environment is preferable;
- Excellent computer skills; and
- Experience in delivering presentations or facilitating training to small groups.
Duties and Responsibilities
Reporting to the Senior Assistant Registrar, the incumbent shall be responsible for assisting in the following areas:
Recruitment
Co-ordinating the hiring process through:
- Preparing and posting vacancy announcements and advertisements;
- Preparing applicants’ summary tables;
- Preparing complete application dossiers/files for the Selection Boards;
- Providing information to potential applicants about the recruitment process; and
- Coordinating interview schedules.
Human Resources Administration
- Assisting in creating and updating departmental job descriptions;
- Assisting in addressing Human Resources questions and problems as well as making recommendations to the Senior Assistant Registrar regarding possible actions/solutions;
- Assisting employees with the completion of Human Resources forms and verifying the information;
- Assisting in leave scheduling, tracking and reporting;
- Maintaining employees’ leave records and developing regular reports on the various types of leave;
- Performing general office support duties/tasks such as preparing correspondence, scheduling and cancelling meetings and appointments, compiling information;
- Co-ordinating the work of students on Work-Related-Learning or interns in the Human Resources Office;
- Attending to staff disciplinary and labour related cases;
- Servicing University Committees.
Welfare
- Liaising with Heads of Departments in the University on training needs identification and validation;
- Assisting in the co-ordination, development, implementation and assessment of training needs programmes;
- Assisting with analysis of training needs, employee feedback and developing training needs schedules;
- Tracking the completion of training; and
- Collecting, compiling and preparing reports concerning the training needs programme.
Policies and Procedures - Ensuring Compliance with University laws and regulations regarding Human Resources activities;
- Maintaining knowledge of legal requirements and regulations affecting Human Resources functions and ensuring that policies, procedures and reporting are in compliance with these regulations and requirements; and
- Assisting in the drafting of new policies and reviewing of the same.
Records Management
- Generating, co-ordinating and maintaining accurate and up to date Human Resources related files and records for all University Staff;
- Maintaining job applicants’ files in an organised manner;
- Maintaining performance contracts forms, promotion dossiers as well as tenure files; and
- Maintaining employee confidence and protecting Human Resources operations by keeping employee personal data confidential at all times.
- Any other duties as assigned from time to time.
TO APPLY
APPLICATIONS
Interested and qualified persons should send one set of their application in a single pdf file
clearly indicating the position being applied for in the subject line to erecruitment@lsu.ac.zw.
The application should consist of the application letter, Curriculum Vitae giving full personal
details including full names, place and date of birth, qualifications, experience, present salary,
date of availability, names, e-mail addresses and telephone numbers of at least three referees,
certified copies of educational and professional certificates, birth certificate and National Identity Card.
The Application letter should be addressed to:
The Senior Assistant Registrar
Lupane State University
Human Resources Section
P O Box 170
Lupane
The closing date for the receipt of applications is Friday 30 April 2022. Only shortlisted
candidates will be contacted
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Job Category | Administration Jobs, Human Resources (HR) Jobs |