MANDATE OF APPOINTING OFFICERS OF PARLIAMENT Section 154 of the Constitution stipulates that the Clerk of Parliament and other Staff of Parliament are appointed in terms of conditions of service approved from time to time by the Committee on Standing Rules and Orders (CSRO) and are Public Officers, but distinct and separate from the Civil Service. These appointments are on an open, performance based contract subject to the provisions of the Officers of Parliament (Terms of Service) Regulations, 2018, as amended from time to time. Applications are, therefore, being invited from suitably qualified and experienced Zimbabwean citizens below the age of fifty (50), with a clean disciplinary / criminal record, to fill the following vacant positions.
Location : Harare
Closing Date : 4 November 2022
Parliament of Zimbabwe
Vacancy : Procurement Officer x 3
Grade : 8
Location : Procurement Management Unit
Reports To : Director Procurement Management Unit
Job Description
- Prepares Parliament’s procurement plans and monitoring performance plans;
- Processes requisitions/orders in line with Parliament’s policies and procedures;
- Identifies and recommends potential suppliers to the Director Procurement;
- Prepares bidding documents in compliance with the prevailing procurement laws;
- Conducts regular supplier performance evaluations to ensure they meet required standards;
- Establishes and negotiates contract terms and conditions and maintaining supplier relationships
;
- Sits in Evaluation Committees as Advisor;
- Participates in the entire procurement cycle including all tendering activities;
- Creates purchase requisitions as per user department requests;
- Sources quotations for requested goods and services;
- Creates comparative schedules of received quotations;
- Converts requisitions into purchase orders;
- Follows up on purchase orders and contracts, monitors receipt of order confirmation or other necessary documentation;
- Reviews with the supervisor problems and discrepancies related to assigned actions;
- Assists in preparation of Procurement Plans;
- Prepares and maintains procurement records, reports and price lists;
- Assists in the development of specifications for equipment, materials and services to be procured
;
- Assists in contract management;
- Participates in the formulation of Parliament’s procurement strategies;
- Produces relevant procurement reports, quarterly, bi-annually, annually etc;
- Negotiates with suppliers for favourable payment terms and delivery periods; and
- Adheres to standard operating procedures and Public Procurement and Disposal of Public
- Assets Act [Chapter 22:23) and related regulations.
Minimum Person Specification
- An Honours Degree in Purchasing and Supply or A Bachelor of Business Studies with Supply Chain Management as a major.
- A Professional Qualification in Procurement preferably CIPS is an added advantage
- At least two (2) years’ relevant experience with a strong bias towards Public Sector Procurement
- Thorough knowledge and application of the Public Procurement and Disposal of Public Assets Act [Chapter 22:23)
- Active member of a professional body, e.g. CIPS
- Knowledge of SAP
- A Clean Class 4 Drivers’ License is an added advantage.
TO APPLY:
In return, Parliament of Zimbabwe offers a competitive public sector remuneration package which
will be disclosed to shortlisted candidates.
Applications, together with detailed curriculum vitae, copies of certified educational and
professional certificates, a motivation letter of not more than 200 words (for post 1 ) and three
contactable referees, clearly showing which job is being applied for, should be hand-delivered or
post to:-
The Clerk of Parliament
Parliament Building
Corner Third Street & Nelson Mandela Avenue
P.O. Box CY 298
Causeway
HARARE
Alternatively submissions can be e-mailed to: hrvacancies@parlzim.gov.zw.
Canvassing and CV fraud will lead to automatic disqualification.
The closing date for receiving applications is Friday 4th November 2022.
==
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